CAA 2025 Exhibitor and Sponsor Planning
DATES: Exhibitor Registration Deadline: Earliest Date for items to arrive at hotel: Exhibit Hall Set up: Welcome Reception: Exhibit Hall Open: CONFERENCE ADMINISTRATION: Emily Rosenthal or Jenna Unrath HOTEL INFORMATION: Hyatt Regency San Francisco Airport CLICK HERE to reserve exhibitor staff accommodations at the Hyatt Regency at the discounted group rate. |
Dear Exhibitors & Sponsors,
We are pleased to announce the 26th Annual California Academy of Audiology Conference at the Hyatt Regency San Francisco Airport in Burlingame, CA on September 18-20, 2025. The CAA Annual Conference is held for the purpose of providing educational and networking opportunities for members of the Audiology community in California and we invite you to join us.
The 2024 CAA Annual Conference in Irvine brought 358 attendees together for California’s home for Audiology continuing education. As the home for audiologists in the largest audiology market in the US, the CAA Annual Conference provides excellent opportunities for you to present your products and services to all attendees.
In 2025, the conference will kick off on Thursday with a Pre-Conference, Poster Session, and Welcome Reception. Friday and Saturday will include full days of educational programming, with many opportunities for networking, brand-building, and marketing for our exhibitors and sponsors. Once again, we will extend the length of most session breaks to allow our participants more interactive time with exhibitors. The Exhibit Hall will include ample attendee seating at mealtimes, allowing an increase in traffic during meals and breaks. This year we are again holding the Welcome Reception in the Exhibit Hall, maximizing your ability to showcase your booth. The layout of the Hyatt Regency provides an excellent prospect for presenting products and networking with the Audiology community.
This year, we will offer four Platinum Packages, which include enhanced opportunities for our sponsors. Platinum Level Supporters can select from providing conference bags, lanyards, or notebooks with your logo, or Wi-Fi for conference attendees (choice upon receipt of paid sponsorship). In addition, each Platinum Level Supporter will be given a 5-minute time slot during the educational sessions to present on the topic of their choice. Platinum Level supporters will be the only double booth on their respective walls in the exhibit hall and will receive a complimentary hospitality room.
A map of the Exhibit Hall will be provided closer to the event. Space is limited, and exhibitor space will be confirmed on a first-come, first-served basis upon receipt of payment. We look forward to celebrating this monumental conference with you. As always, thank you for your continued support of CAA, California audiologists, and the patients we serve.
If you have questions, please contact the Conference Planning team by email at meetings@caaud.org or by phone at (888) 664-1135.
Sincerely,
CAA 2025 Board of Directors
CAA 2025 Sponsorship Levels
There are a limited number of each sponsorship package, so sign up today!
| Level of Support | Platinum | Gold | Silver | Bronze |
Contribution | $7500 | $5250 | $3750 | $2250 |
Number Available | Four Available (4) | Four Available (4) | Four Available (4) | Eight Available (8) |
Booth Size & Visibility | High Visibility Double Table | High Visibility Single Table | Single Table | Single Table |
Hospitality Suite | One (1) | |||
Complimentary Full Conference Registrations | Three (3) | Two (2) | Two (2) | One (1) |
Recognition in Pre/Post Conference Materials, | Yes | Yes | Yes | Yes |
Customized Slide in Rotation During the Show* | Yes | Yes | Yes | |
Special ID Badge Ribbons | Yes | Yes | Yes | Yes |
Place Logo Item in Conference Bag | Option to provide Conference bags, notebooks, or lanyards with your logo, or Conference Wi-Fi Sponsorship | Yes | Yes | Yes |
| Platform Presentation | 5-minute presentation during the general session | |||
Meal Sponsors | Recognition Signage at Lunches | Recognition Signage at Breakfasts | Recognition Signage at Breaks | |
Advertisement in Conference Program | Full Page Ad | 1/2 Page Ad | 1/4 Page Ad | |
Receive Copy of Attendee Mailing List | Yes | Yes | Yes | Yes |
*All exhibitors will be acknowledged on a PowerPoint presentation cycling on screens in the conference space. All items are subject to availability as exhibitor spaces are filled.
Additional Exhibitor Opportunities
| Exhibitor Opportunity | Amount | Description |
A la carte Exhibit Table | $1475 | Includes a 6' draped table, 2 chairs, and 1 electrical outlet. One staff registration without CEUs included. |
Student Registration Sponsorship | Varies | Supports current Doctoral Audiology students by providing Conference Registration. |
Additional Advertisements in Program Book | Varies | Exhibitors may purchase additional advertisement space in the Conference Program Book (Full Page, Half Page, or Quarter Page). |
Additional Staff Registration with CEUs | $300 | Additional discounted staff registrations for confirmed exhibitors. Includes meals and CEUs. |
Additional Staff Registration without CEUs | $250 | Additional discounted staff registrations for confirmed exhibitors. Includes meals. |
Exhibitor Dates & Hours: | |
| Thursday, September 18, 2025 | |
3:00 pm - 5:45 pm* | Exhibitor Registration & Set up |
6:00 pm - 8:00 pm | Welcome Reception/Cocktail Hour |
| Friday, September 19, 2025 | |
7:00 am - 8:00 am | Exhibitor Registration & Set up |
8:00 am - 5:00 pm | Exhibit Hours |
| Saturday, September 20, 2025 | |
8:00 am - 3:00 pm | Exhibit Hours |
3:00 pm | Exhibit Breakdown |
Exhibit hall Basics:
- One table includes a 6' draped table, 2 chairs, and 1 electrical outlet.
- The CAA 2025 Exhibit Hall Map will be available in June. Please keep in mind that exhibit booth placement preferences will be honored in the order in which payment is received by the CAA.
- Logistics information will be sent to confirmed sponsors in June.
- Exhibitors will have the option to order additional AV equipment at a discounted rate from the CAA AV supplier.
JOIN THE FUN! The tradition continues for CAA’s Silent Auction. Attendees bid for coveted prizes and merchandise. Join us in supporting CAA's mission by numaking a donation to our silent auction. Previous The silent auction will be online again in 2025. Please contact ConfChair@caaud.org to make donations by August 1, 2025. |