CAA 2023 Exhibitor and Sponsor Planning

Important Exhibitor Information & Dates


  Exhibitor Registration Deadline:
August 15, 2023 OR when maximum capacity is reached

  Earliest Date for shipped items to arrive at hotel:
Monday, September 25, 2023

  Exhibit Hall Set up:
September 28 & 29, 2023

  Welcome Reception:
September 28, 2023

  Exhibit Hall Open:
September 29 & 30, 2023



  DoubleTree by Hilton San Jose
  2050 Gateway Place
  San Jose, California 95110

  Discount guest reservation link will be included in Exhibitor    Logistics for confirmed companies.

Dear Exhibitors & Sponsors,

We are pleased to announce the 24th CAA Annual Conference at the Doubletree San Jose in San Jose, CA on September 28-30, 2023. We are working closely with the hotel to produce an amazing, safe meeting and there may be limits to the number of exhibitors we can accept, so please don’t delay sending in your exhibitor registration.

In 2022, as pandemic restrictions were lifting, we had 344 attendees join the CAA in La Jolla. As the home of audiologists in the largest audiology market in the US, CAA 2023 will continue to provide excellent networking opportunities for you to present your new products and services to all attendees.

In 2023, we kick off the conference with a Welcome Reception and Casino Night on Thursday night followed by two full days of educational programming. As requested, once again this year we have extended the length of most session breaks to allow our participants more interactive time with exhibitors. The Exhibit Hall will include ample attendee seating for mealtimes, allowing an increase in traffic during meals and breaks.

Our sponsorship packages allow you to maximize the value of your support dollars, and we have a few additional a-la-carte items from which you can choose to customize your exposure at the conference. Stay tuned for product presentation opportunities during the conference. We appreciate all that you do to support CAA, so please reach out if you have ideas beyond what you see on the enclosed order form.

A map of the ballroom will be provided as we get closer to the event. Space is limited and tables choice order will be assigned on a first-come, first-served basis upon receipt of payment. Send in your payment as soon as possible to position yourself early in the selection process.

Please contact our management group for questions at (888) 664-1135 or at As always, thank you for your continued support of CAA.


CAA 2023 Board of Directors

We are working closely with the hotel to produce an amazing, safe meeting. 
There may be limits to the number of exhibitors we can accept, so please don’t delay sending in your exhibitor registration.

CAA 2023 Sponsorship Levels

There are a limited number of each sponsorship package, so sign up today!

  Level of SupportPlatinumGoldSilverBronze



  Number Available

Three Available (3)Three Available (3)Four Available (4)Eight Available (8)

  Booth Size & Visibility

High Visibility Double TableHigh Visibility Single TableSingle TableSingle Table

  Hospitality Suite

One (1)

  Complimentary Full Conference Registrations

Three (3)Two (2)Two (2)One (1)

  Recognition in Pre/Post Conference Materials,
  Website, and Onsite


  Customized Slide in Rotation During the Show*


  Special ID Badge Ribbons


  Place Logo Item in Conference Bag


  Meal Sponsors

Recognition Signage at LunchesRecognition Signage at BreakfastsRecognition Signage at Breaks

  Advertisement in Conference Program

Full Page Ad1/2 Page Ad1/4 Page Ad

  Receive Copy of Attendee Mailing List


*All sponsors will be acknowledged on a PowerPoint presentation cycling on screens in the conference space. All items are subject to availability as sponsorships spaces are filled up.

A la carte exhibit tables and discounted additional staff registrations are available. Please download the Exhibitor Information and Confirmation Form for details.


The tradition continues for CAA’s Silent Auction. Attendees bid for coveted prizes and merchandise.

Join us in supporting CAA's mission by making a donation to our silent auction.
Previous donations have included: gift cards, electronics, hotel stays, jewelry, sporting
events, and of course the most relevant donation of hearing aids and hearing related products.

The silent auction will be online again in 2023. Please contact Amanda Levy to make donations by August 1, 2023.
Funds raised during the silent auction will go to the general funds of the academy.

Exhibitor Dates & Hours:

Thursday, September 28, 2023

3:00 pm - 6:00 pm

Exhibitor Registration & Set up

6:00 pm - 8:00 pm

Welcome Reception/Cocktail Hour
Friday, September 29, 2023

7:00 am - 8:00 am 

Exhibitor Registration & Set up

8:00 am - 5:00 pm

Exhibit Hours
Saturday, September 30, 2023

8:00 am - 1:30 pm

Exhibit Hours

1:30 pm - 4:00 pm

Exhibit Breakdown

Exhibit hall Basics:

  • One table includes a 6' draped table, 2 chairs, and 1 electrical outlet.
  • The CAA 2023 Exhibit Hall Map will be available in mid-July. Please keep in mind that exhibit booth placement preferences will be honored in the order in which payment is received by the CAA.
  • Logistics information will be sent to confirmed sponsors in late June.